[Learning Hub]Basic Journal processing in SAP S/4HANA Cloud Public Edition (1/3)

최초 작성일: 2024년 9월 12일

최종 작성일: 2024년 9월 12일

 

목표: Grow with SAP 이해하기

 

hold document -> park document -> post parked documents

 

• Basic Jounal Processing in SAP S/4HANA
  •  process of automatically payment : create > post > manage entries for financial transactions
  •  the tool of entering journal enties : fiori apps or sap gui
  •  the entried you can handle using journals: general ledger, account receivable and accounts payable
• Hold Document
  • temporary financial record that hasn't yet been posted to the ledger
  • allows you to temporarily save the entered data so that you can continue data entry later
  • not assign any document number to the held documents and do not have financial impact
    ( the user making the data entries is prompted to name the document after selecting the hold document function. the user can find the document under this name at a later time
  • a user can complete, post or delete the held documet at a later point in time. however there is a risk of forgetting help documents and not posting them completely
  • processing held document(key actions related to held documents include;)
    • review and approval : they can be reviewed and require approval before posting
    • modification : changes can be made to correct or update the document
    • posting : once approved, the document is posted to update the financial ledger
    • deletion : held documents can be deleted if no longer needed.
• Park Document ( document parking enables you to enter incomplete documents in the system. with document parking, you do not have to run extensive input check on incomplete documents)
  • Document number assignment is either assigned(internal) or checked(external)
    • the system assign a document number using the document type in the same way as with normal FI posting. you must enter the document number if it has been assigned externally.
  • transaction figures are not updated
    • can be supplemented( no data such as transcation figures can be updated), checked and  posted later on.
  • Not  availavle for evalution or reports / audit trail is available for changes made to parked documents.
    • data from parked documents is available to the system for real-time evaluations.
      (as a result, amounts frm parked documents can be used for the advance return for tax on sales/purchases.)
  • Uses of Document Parking
    • preliminary recording : allows users to save financial entries temporarily for later review and posting
    • review and correction : provides an opportunity to review and correct errors or omission before final postin.
    • approval workflow : supports approval processes by allowing documents to be reviewed and authorized before they are posted, ( dual control and approval prodecures).
    • flexible processing : enables modifications and updates to documents before they are finalized.
  • Delete Parked Documents ( you can delete parked documents that you do not want to post in the system)
    • it is not possible to reuse the document number of the deleted document in such cases. the document has a Z status that is the document was deleted.
    • Parked documents in SAP can be deleted in exceptional cases such as;
    • error correction : to remove documents with incorrect or duplicate entries.
    • process changes : when adjustments to workflow or system upgrades render them obsolete.
    • authorization and control : if created by unauthorized users or due to security issues.
    • deletion requires proper authorization  to ensure it is appropriate and does not disrupt financial records.